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Shay Lane Primary School

Governors

Governor Roles, Responsibilities and Remit

Most Governing Bodies have established committees; all committees should have a remit outlining the functions delegated to each committee. These remits should be reviewed annually to see if the Governing Body is carrying out its duties in an effective and efficient manner. An established committee structure can spread the workload of the Governing Body and enable governors to become more involved in other areas of the school. The principle of the committee role is to conduct necessary background work, thus enhancing the effectiveness of governing body meetings.

A major role for Governors is monitoring and evaluation to ensure that the school consistently endeavours to raise standards.

Monitoring includes gathering evidence to determine what progress has been made;

evaluation is making judgements about this evidence.

Both these tasks can be achieved through the documentation and reports received from the school and LA (Local Authority).

  • The quorum for committees is a minimum of 3 governors; the Governing Body determines the membership and the remit of each committee.
  • Any governor can attend a committee meeting but only named committee members can vote.
  • The Chair of the committee, in liaison with the Headteacher, compiles an agenda for each meeting; this agenda should be circulated to all members at least 7 days prior to the meeting.
  • The Headteacher, Chairperson, Chair of Resources, Bursar/Finance/Business Officer cannot take the minutes of the meeting; the minutes should include the date, time of meeting, members in attendance, apologies for absence and notes of all agenda items. The minutes should be produced as soon as is practical after the meeting and the draft copy sent to the Head and Chair; an approved copy should then be sent to the GSO (Governor Support Officer),
  • Functions that cannot be delegated to committees include: constitution of the Governing Body, appointment or removal of Chair/Vice-Chair, suspension of a governor, appointment of a clerk to the Governing Body, establishment/remits of committees, appointment of governors, decisions on the delivery of SRE (Sex & Relationships Education), decision on the length of school sessions.

The Chairperson has the power to act in an emergency situation where a delay could be seriously detrimental to the interests of the school, a registered pupil, a parent or a person employed by the school, but cannot make a decision on admissions, discipline policies, approval of first budget and closure or change of category of school.

Each remit should include:

Title of Group: (e.g. Resources committee)

How often meetings will be held: Every two months

Membership: 4

Quorum: (minimum of 3):

Minute taker: (not the Head/Chair/Chair of Resources/Finance Officer/Bursar/Business Manager)

Review: Annually

 

RESOURCES COMMITTEE (FINANCE, PREMISES & STAFFING COMBINED)

How often meetings will be held: Every two months. 

Membership: 4

Quorum: 3

Minute taker:

Review: Annually

  • Review policies on a  regular basis and ensure staff are aware of the policies (Charging, Equal Opportunities, Financial Management, Grievance & Discipline, Health & Safety, Lettings, Performance Management, Recruitment & Retention, Whistle Blowing, Whole School Pay),
  • To approve the budget plan and monitor variations to the original budget (ensuring governors are provided with up-to-date financial information),
  • To discuss the budget in accordance with school priorities (in line with SDP/SIP) and the longer term priorities of the school,
  • To regularly monitor pupil numbers to assess the impact on future delegated budgets,
  • To ensure that financial deadlines are met (i.e. approval of budget plan)
  • To undertake an annual review of all expenditure with a view to achieving `Best Value’ with regard to the delegated budget and to ensure that the school’s financial performance is in line with the budget and to approve a Statement of Internal Control annually,
  • To undertake an annual review of all sources of income to ensure fees and charges remain appropriate,
  • To discuss options available to the school prior to the approval of continuation/cessation of contracts including LA Buy Back agreements,
  • To recommend the level of delegation afforded to the Headteacher, Headteacher and Chairperson and Resources committee,
  • To ensure that there is an annual audit of the school fund & to monitor the expenditure of school funds,
  • To ensure Business Interest Forms have been signed and dated by all governors (staff should be reminded to advise the Head of any business interest and any interest should be noted),
  • To review the staffing structure/pay whenever a vacancy arises and review procedures for recruitment and selection ensuring that procedures are in place for managing staff levels (including re-deployment, early retirement, redundancy),
  • To ensure that the principles of safer recruitment are adhered to,
  • To review the salaries of main scale teachers annually, and make recommendations,
  • To make recommendations relating to the award of discretionary payments for temporary additional responsibility for the approval of the Governing Body,
  • To ensure that the budget set reflects salary increases through meeting objectives from the performance management process,
  • To ensure any budget carry-overs are accounted for in terms of projected expenditure
  • To ensure CPD (Continuous Professional Development) remains a focus for staff training,
  • To monitor the condition of the school premises and consider options for building improvements (review Premises Development Plan),
  • To undertake an annual safety check of the school premises,
  • To approve applications for the use of school premises,
  • To ensure that the school complies with health & safety regulations and ensure risk assessments are carried out regularly and the asbestos action plan is reviewed (if applicable)
  • To review insurance arrangements,
  • To encourage governors to attend training to enable them to carry out their duties effectively,
  • To ensure that the school is properly accountable for the financial aspects of its performance (i.e. it deploys resources in line with priorities, achieves planned levels of financial performance, avoids incurring financial loss and waste, receives favourable assessments from internal audit and Ofsted),
  • Responsibilities are brought to the attention of new governors,
  • To ensure meetings are conducted in an open manner, enabling governors to contribute to the discussions,
  • To complete a self-evaluation of financial management competencies.
  • Any other matters as directed by the Governing Body,
  • To ensure that all teaching staff & support staff are valued and receive proper recognition for their work and contribution to the school life.

STANDARDS COMMITTEE (CURRICULUM / PUPILS)

How often meetings will be held: Every 2 months

Membership: 4

Quorum: 3

Minute taker:

Review: Annually

  • To monitor the SDP/SIP (school development plan/school improvement plan),
  • Ensure a broad and balanced curriculum is provided and ensure governors have a knowledge of how the curriculum is taught, evaluated and resourced,
  • To receive reports on school innovations and how the school is responding to legislative requirements in the curriculum,
  • Review Policies on a  regular basis and ensure staff are aware of the policies.
  • To ensure that the requirements of children with SEN and looked-after children are met and to ensure that the school has a designated member of staff for co-ordinating child protection within school & liaising with other agencies,
  • To review the School Website
  • To review, after consultation with the Headteacher, staff, parents and pupils, policies on welfare, health & safety of pupils and the dress and appearance of pupils with due regard to their spiritual, moral, cultural & social well-being whilst encouraging opportunities for their personal development,
  • To review the procedures for school  visits and residential activities – ensure thorough risk assessments have taken place and policies have been reviewed on charging, remission and conduct of these visits,
  • To consider school improvement targets and monitor the progress of pupils,
  • To ensure that racist  incidents and incidents of physical intervention are recorded and reported to the LA,
  • To consider ways of promoting the school in the community, developing positive links and providing extended services for the local community,
  • To review the information provided on published school performance data,
  • To consider all issues regarding the welfare of pupils with due regard to their spiritual, moral, cultural and social well-being, whilst encouraging opportunities for their personal development,
  • To promote extra-curricular activities and assist the school when planning for any special events in school,
  • To promote community cohesion,
  • To monitor patters of attendance and exclusions and to receive statistical information on any (un-named) pupil exclusions
  • To ensure records are up-to-date (ensure checks have been carried out on all staff and there is evidence in school of these checks),
  • To link governors to a class to liaise with the teacher and gain experience of the curriculum taught,
  • Any other matters as directed by the Governing Body.

Appraisal Review Committee

Governors are responsible for reviewing Headteacher performance and should appoint two or more individuals from the full governing body to act as the appraisal review committee. This committee is charged with:

  • Reviewing and evaluating the Headteacher’s performance
  • Setting new objectives
  • Agreeing and implementing arrangements for monitoring against objectives

The committee may also, depending on whether delegated powers have been accorded, be involved in making recommendations on Headteacher pay.

The role of the School Improvement Partner/Link Adviser is to provide advice to the performance review committee on how to evaluate the performance of their Headteacher and on the most suitable objectives for the coming year.  This involves:

  • Discussion with the Headteacher about their performance
  • Discussion with the committee to help them review performance and consider new objectives
  • Advising governors of monitoring procedure.

GOVERNING BODY EVALUATION

  • Does the Governing Body work in partnership with the school?
  • Are committee minutes/agendas produced and circulated in sufficient time?
  • Is there a clear structure for committees?
  • Is good use made of the Governing Body’s time? Are meetings clear and focused and undertaken in a reasonable time?
  • Are new governors mentored by an experienced governor?
  • Does the Governing Body have good links with parents? How do you involve parents in their child’s learning?
  • Are you aware of the skills of each governor?
  • What are governors’ training requirements; are these reflected in the Governing Body Development Plan?
  • How often do governors attend school functions?
  • Is there an agreed policy on the management of governor visits?
  • Do new governors have the confidence to ask questions on anything they do not understand?
  • How is the workload of the Governing Body organised? Is the workload spread out amongst the whole Governing Body?

 

Governor Newsletters

Please use the links below to access our Governor Newsletters

Governor Newsletter Spring 2015

Governor Newsletter July 2015

 

Meet Our Governors

Jane Ingram (Chair of Governors June 2015)

I joined the governors of Shay Lane in 2013 as a community governor. I have spent most of my working life working in the financial services industry as a Human Resources specialist. I wanted to be become a governor as I believe it is a great opportunity for me to put something back into the community and hopefully I can use some of the skills I have developed over the years especially in leadership, management ,coaching and development. I have always been passionate about the importance of education, possibly, due to my own upbringing as a primary head’s daughter and having seen how important a great primary school education was for setting up my own two children for success. I have an educational background in business management and a geography degree which fits my governorship of geography and history. I am also Key Stage 1 governor and Chair of the resources committee due to my HR specialism.

For me a great school is not just about achieving academic results but one that develops its children in all aspects of life so they grow up being a well-rounded and happy individuals who make the most of their capabilities whatever they may be. I firmly believe Shay Lane is making great progress in this. I am getting to know Shay Lane school and I see my role as being supportive and challenging  the school to ensure the pupils have have the best learning environment possible.

Declared Business Interests:- None

 

Maureen Cummings LA Governor

 I was first elected to represent Crofton in 2004 and have worked hard since to represent the views of residents. I am very active in the community and can often be found attending the regular Community Café in the Parish Centre at t5he Darby and Joan alternate Wednesdays, holding surgeries and attending the monthly Parish Council meetings.

I have been a governor at a number of schools over many years including Crofton Infants and Crofton Academy. I was proud to be accepted as a Governor at Shay Lane Primary School: a lovely school with equally lovely students and teachers.

Parents often contact me for help with school matters and I am more than willing to help whilst ensuring that the education their children receive is to a high standard.

My background is in IT and I previously worked for an international oil company training staff in packages such as Microsoft and SAP and internationally recognised accounts packages.

I am a lifelong Wakefield Trinity Wildcats fan and attend all the home games, I also play darts and dominos for a local ladies team.

Declared Business Interests:- None

 

Sarah Rutson - Parent Governor / Standards Committee

I have recently been appointed as Parent Governor and have also become a member of the standards committee. I have a daughter in Reception at the school, and another younger daughter who I hope will attend the school in the future.

I have been a secondary school teacher for 13 years, so can bring knowledge and experience of the education system to the Governing Body, as well as leadership and analytical skills from my previous career in retail management in a flagship fashion store in Manchester.

I believe that engaging pupils in learning from the earliest possible opportunity leads to a lifelong love of learning and success throughout their schooling. I hope to be able to assist in keeping the school moving forward and achieving its goals for the future of all its pupils.

Declared Business Interests - None

 

Heather Baxter Parent Governor

Pupil Premium Governor

Deputy Chair / Standards Committee

 After working in the medical records department for the NHS for a number of years, I gave up my job to become a full time mother.

I was keen to get back into the working role when the opportunity to become a Parent Governor arose and I was successfully elected in December 2013.

I am keen to look at all aspects of School Improvement and Performance Management and to also undertake my Statutory duties with care and enthusiasm.

I am also the Pupil Premium Governor and a member of the Standards Committee.

My most important role as a Governor is to ensure that all pupils are safe and happy in their learning environment and that their abilities are catered for so that each individual child can achieve his or her full potential.

Declared Business Interests:- None

 

Mandy Sherrard – Co-Opted Governor

I have worked for WMDC for 10 years in the Equality & Diversity Service, The Business Development & Diversity Service, Early Intervention & Prevention Service and Inclusive Learning Team.   I work with Gypsies, Romas and Travellers (GRT), plus other Black, Asian Minority Ethnics (BAME) and vulnerable families.

I was asked to join as an LA Governor through my support of GRT, BAME and vulnerable families within Shay Lane Primary school. I visit the school about three times per week through my work and gain first-hand knowledge of the school from the staff side, pupils and home side.

Both my work and Governors role necessitate me working with school and home, asking questions, moving round school, mediating with home and school, and providing good, clear information for all parties.

Business Interests:- VEN Training Solutions - The Cultural Pot

Nicola Jefferson - Co-opted Governor

Declared Business Interests:- None

 

 

Shay Lane Primary School Governing Body Constitution

 Category Name   Link Meetings Attended Committee  Voting Date of Appointment Appointed By  Term End Date

Co-Opted Governor

 

 

 

Mrs Jane Ingram (Chair)

 

SEN /

Geography and History

 Full GB

09/12/2014

27/01/2015

24/03/2015

02/06/2015

14/07/2015

08/09/2015

17/11/2015

16/05/2016

19/09/2016

23/01/2017

27/04/2017

Resources

02/09/2014

11/11/2014

02/02/2015

21/04/2015

06/07/2015

25/04/2016

20/03/2017

(Chair of Resources) Yes 01/06/2015 Governing Body  01/06/2019
 Miss Nicola Jefferson 

Early Years /

Health and Safety

 Full GB

24/03/2015

14/07/2015

08/09/2015

17/11/2015

Resources

02/09/2014

21/04/2015

25/04/2016

Resources Yes 01/06/2015 Governing Body  01/06/2019

Mr Gerard Kiely - Jones

(Former)

 

Full GB

17/11/2015

Resources

25/04/2016

  17/11/2015 Governing Body  January 2017
Ms Amanda Sherrard Science/RE Full GB

09/12/2014

27/01/2015

24/03/2015

02/06/2015

14/07/2015

17/11/2015

23/01/2017

Standards

10/11/2014

06/03/2015 

26/04/2016

06/02/2017

 

Standards Yes 01/06/2015 Governing Body  01/06/2019
 Headteacher Mr David Wright   Full GB

09/12/2014

27/01/2015

24/03/2015

02/06/2015

14/07/2015

08/09/2015

17/11/2015

16/05/2016

23/01/2017

Resources

02/09/2014

11/11/2014

02/02/2015

21/04/2015

06/07/2015

25/04/2016

20/04/2017

Standards

10/11/2014

06/03/2015

20/04/2015

26/04/2016

17/10/2016

06/02/2017

24/04/2017

  Yes      
 LA Governor Cr Maureen Cummings

Art / Design and Technology

ICT/ Music

Full GB

02/06/2015

14/07/2015

17/11/2015

23/01/2017

27/03/2017

Resources

02/09/2014

21/04/2015

Resources Yes 12/02/2014 LA/Governing Body  12/02/2018

 Parent Governor 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Former Parent Governor

 

 

 

 

 

 

 

 

 

Former 

Parent

Governor  

Mrs Heather Baxter (Vice Chair) Pupil Premium Full GB

09/12/2014

27/01/2015

24/03/2015

02/06/2015

14/07/2015

08/09/2015

17/11/2015

16/05/2016

23/01/2017

27/03/2017

Standards

10/11/2014

06/03/2015

20/04/2015 

26/04/2016

17/10/2016

28/11/2016

06/02/2017

24/04/2017

Chair of Standards Yes 01/12/2013 Parents of Shay Lane School 01/12/2017 

 

 

 

 

 

 

Mr Paul Perkins

Former

  Full GB

09/12/2014

24/03/2015

02/06/2015

14/07/2015

17/11/2015

16/05/2016

Resources

02/02/2015

21/04/2015 

Resources Yes 12/11/2012 Parents of Shay Lane School  12/11/2016
Mr George Sykes PE / Numeracy  Full GB

24/03/2015

02/06/2015

08/09/2015

17/11/2015

16/05/2016

Resources

02/02/2015

21/04/2015

06/07/2015

25/04/2016

Resources Yes 21/05/2012 Parents of Shay Lane School  21/05/2016
 

 

 
   
Associate Member Miss Michelle Davidson (Deputy Headteacher)    Full GB

09/12/2014

27/01/2015

24/03/2015

02/06/2015

14/07/2015

08/09/2015

17/11/2015

23/01/2017

27/03/2017

  No      
Parent Governor Mrs Sarah Rutson  

Full GB

23/01/2017

27/03/2017

Standards

17/10/2016

28/11/2016

06/02/2017

24/04/2017

     

 Composition

Category  Total Positions  Total Appointed
Co-opted Governor   4  3
Headteacher   1  1
LA Governor   1  1
Parent Governor    4  2
Staff Governor   0  0